Tents allow you the freedom of having your event where, when, and how you want it.
When people think about tents, they usually associate them with protection from the elements: the rain, cold, heat and sun. But tents can offer a freedom you don’t have when you choose an event facility. A tent gives you the option of hostingyour entire event under cover or just using it asadditional space for dancing or a ceremony. You can choose to decorate as you wish, without having to work around a room’s size, shape, features and colors. With clear or windowed walls, and the option to raise or lower the sides, you can showcase the surrounding environment while maintaining a comfortable climate for your guests. Portable heating is also a nice option.
Major considerations before choosing to use a tent:
Be sure the location you are renting permits the construction of a tent.
- Be certain that the ground for the size tent needed is level.
- Be sure the ground has runoff from water and is solid
- Consider the position of the sun during the event. You do not want windows due west where the sun would blind guests at sunset.
- Avoid areas known for excessive wind.
- You have the option of a floor or no floor – be sure to consider the site location.
- You will need electrical connections to that area or an ample generator.
- Tents can be made of various fabrics – if looking for waterproof be sure to clarify.
Tents can be installed on many different types of surfaces including grass, dirt, asphalt, concrete, tennis courts, etc. If you choose to cover the surface with flooring, you have several options:
- A wood subfloor
- A rigid plastic subfloor referred to as “port-a-path”
- Artificial Turf
- A dance floor
Your choice of tent will first depend on the seating arrangement. A seateddinner style requires the largest spaces compared to the cocktail reception or adding a dance floor. Typical sizes for a served dinner compared to a buffet dinner are:
- 16 x 16 serves 24 – 32 guests
- 20 X 20 serves 40 – 56 guests
- 20 X 30 serves 60 – 86 guests
- 30 X 30 serves 100 – 124 guests
- 40 X 40 serves 240 – 280 guests
Just remember this does not account for a dance floor or stage or a grand display.
Types of tents vary and choosing the style will depend on your space and look:
- Frame tents have no interior poles
- Bale-ring or push-pole tents use frameworks and poles that are staked to the ground.
- Tension tents use fewer poles and have that higher center pole creating a more open feeling
Types of optional tent décor:
- Ceiling and sidewall liners and draping using various techniques, materials and lighting.
- Pole draping or simply wrapping poles with material, or use your own creative ideas.
- Lighting can totally transform the environment of the tent interior.
- Props and plants can add interest to your event and also hide undesirable rigging elements related to tenting.
You can let you imagination go wild with the possibilities when choosing a tent in that ideal location you have chosen for your event.